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MADE & HOSTED
IN GERMANY

Service Description

Hosting: Stackfield Cloud
Status: 10/2020

Stackfield is an online tool for internal communication and facilitates collaborative work on tasks, documents and projects.

The platform can be accessed via a browser, the desktop or the mobile apps. The respective system requirements can be found on the following page:
https://www.stackfield.com/help/where-can-i-use-stackfield-2004

The main features that are currently available are summarized below. Changes to the range of functions are possible at the discretion of Stackfield GmbH.

Stackfield Business

General
Compliance Guidelines

Within an organization and its rooms, it is possible to define precisely who has access to which content and who is allowed to make any changes.

User profiles

Users have the possibility to enter a name and add a profile picture.

Dashboard

The function "My Week" clearly summarizes all your tasks, events, notifications, etc.

Multilingualism

Users can choose between two languages: English and German.

Notifications

Determine how you want to be notified (desktop, mobile and email notifications) and what activities you want to be notified about.

Roles and rights concept

Decide in detail who may have access to which data on an organizational level and on a room level.

Globale Search

The global search allows you to find all your data and required information in the shortest possible time.

Archive

Elements that are no longer needed can be moved to the archive to keep rooms uncluttered.

Themes

There are several color schemes to choose from, allowing you to customize Stackfield to your taste.

Online status

You can check whether your team mates are currently available or not at one glance.

Time zones

Even when traveling you are always on time thanks to the automatic detection of time zones.

Global overviews

Global overviews help you keep track even if you have a large number of projects and rooms.

Direct Messages
Chats

Use the Direct Messages chat to quickly share information with other users.

Group chats

By using group chats you can communicate with a self-defined group of users, apart from the rooms.

Audio telephony

Get in touch with other users in 1:1 chats directly through Stackfield and the integrated audio telephony.

Video telephony

Video telephony supports the communication with other users in 1:1 chats.

File transfer

Exchange files by uploading them from your computer or inserting them via an external storage service.

Rooms
Encryption

Enable the end-to-end encryption if you exchange sensitive data and want to protect it properly.

Room types

Depending on the purpose, you can choose from three different room types: Closed Room, Global Room or Project Room.

Modules

Equip your rooms with exactly the functions your team needs for the respective purpose of a room.

Individual module names

You can individually name the modules for each room in order to adapt them to the purpose of use.

Room templates

For recurring projects/processes, room templates can be created and used as needed.

Room description

Store a description for rooms to ensure participants know directly about the purpose of the room.

Integrations

Add external services to your rooms to simplify work and information sharing.

Right groups

For each room, you can define exactly who gets which rights and thus has access to data.

Room groups

Sorting your rooms into room groups makes working on Stackfield more manageable.

Module: Communication
Team chats

Topic-related communication with the participants of a room is possible within the chat.

Filters

With the filter settings you can adjust the display of the module and hide content which is not relevant to you.

@-Mentions

By mentioning users, you can address them directly and send a notification.

History

The communication module contains an overview of the activities of all modules, so you can obtain all activities at a glance.

Comments

Comment and discuss news and items topic-related with participants of a room.

Questions

Asking questions to other users causes them to receive notifications, indicating that feedback is needed.

Answers

You can reply specifically to individual chat messages and thus directly relate the messages to each other.

Module: Discussions
Status

The status of an element shows you the current state of the element and tells you whether further steps are necessary.

File attachments

Attach files relevant for editing directly to an element, eliminating unnecessary searching for them.

Labels

Using labels helps to sort elements and to keep things clear.

Description

Use the description to enter additional information that is relevant for the editing process.

Comments

Add comments to elements for topic-related communication with the participants of a room.

Subscribing

Get automatically notified about changes to elements by subscribing to them.

Copying

By copying elements you can duplicate them and transfer them to other rooms.

Moving

You can move elements between rooms if necessary.

Direct Link

Each element has a unique link on Stackfield, which allows you to send elements to other people.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Module: Tasks
Status

The status of an element shows you the current state of the element and tells you whether further steps are necessary.

Title

Provide elements with a unique title for easy identification and assignment.

Description

Use the description to enter additional information that is relevant for the editing process.

Assignments

Assignments help you check who is responsible for a task and its completion at any time.

Due dates

By setting the due date of a task you ensure that the assigned persons can process the task in time.

From-To Date

Specify when to start working on a task and by when it should be completed.

Recurring tasks

Keep full control over processes that occur on a regular basis with recurring tasks.

Reminders

Get reminded about the approaching due date to avoid missing any relevant topics.

File attachments

Attach files relevant for editing directly to an element, eliminating unnecessary searching for them.

Labels

Using labels helps to sort elements and to keep things clear.

Comments

Add comments to elements for topic-related communication with the participants of a room.

Subscribing

Get automatically notified about changes to elements by subscribing to them.

Copying

By copying elements you can duplicate them and transfer them to other rooms.

Moving

You can move elements between rooms if necessary.

Direct link

Each element has a unique link on Stackfield, which allows you to send elements to other people.

Cards view

The tasks on Stackfield can be displayed in a cards view, also called Kanban board.

List view

The tasks on Stackfield can be displayed in a list view.

Timelines view

The tasks on Stackfield can be visualized according to their chronological order in a timelines view (Gantt chart).

Dependencies

Set tasks in dependency to keep track of what needs to be done first.

Milestones

Create tasks as milestones to highlight important intermediate dates.

Drag & Drop

Edit elements with drag & drop and move them within the timelines or between different status columns within the cards view.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Subtasks

Create subtasks and assign them to users whenever smaller steps are needed to complete a task.

Approvals

The approval process supports you during the editing and release process of tasks.

Workflows

By defining workflows, each user knows exactly which steps are necessary to complete a task.

Module: Pages
Status

The status of an element shows you the current state of the element and tells you whether further steps are necessary.

Title

Provide elements with a unique title for easy identification and assignment.

Description

Use the description to enter additional information that is relevant for the editing process.

File attachments

Attach files relevant for editing directly to an element, eliminating unnecessary searching for them.

Labels

Using labels helps to sort elements and to keep things clear.

Comments

Add comments to elements for topic-related communication with the participants of a room.

Markers

By placing specific markers within the page, you can comment and discuss individual content directly.

Subscribing

Get automatically notified about changes to elements by subscribing to them.

Versions

You can view old editing statuses via the version history, meaning no information can get lost.

Copying

By copying elements you can duplicate them and transfer them to other rooms.

Moving

You can move elements between rooms if necessary.

Direct link

Each element has a unique link on Stackfield, which allows you to send elements to other people.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Module: Files
File storage

Upload files from your computer or select files from external storage services to share with the users of the room.

Folders

Sort your files into folders to keep a good overview.

Versioning

Thanks to file versioning you ensure that everyone always uses the latest version of a file.

Version history

You can view and download old versions via the version history of the files.

Markers

By placing specific markers within images, you can comment on and discuss areas in a very targeted way.

Public sharing

Files can be shared publicly and thus be viewed and downloaded by users without a Stackfield account.

Accesses

The access history shows you exactly who accessed and owned a file and when they did so.

Copying

By copying elements you can duplicate them and transfer them to other rooms.

Moving

You can move elements between rooms if necessary.

Labels

Using labels helps to sort elements and to keep things clear.

Direct link

Each element has a unique link on Stackfield, which allows you to send elements to other people.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Module: Calendar
Events

Schedule your team's events directly on Stackfield and have all related info always at hand.

Drag & Drop

Edit events by dragging and dropping them within the calendar.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Subscribing

Get automatically notified about changes to elements by subscribing to them.

Calendar subscriptions

With the help of calendar subscriptions you can automatically transfer all events and tasks to calendars like Outlook, Google Calendar and others.

Displays

In addition to the normal calendar (week and month view), you can also display the calendar by members.

Copying

By copying elements you can duplicate them and transfer them to other rooms.

Moving

You can move elements between rooms if necessary.

Labels

Using labels helps to sort elements and to keep things clear.

Direct Link

Each element has a unique link on Stackfield, which allows you to send elements to other people.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Module: Snippets
Title

Provide elements with a unique title for easy identification and assignment.

Code

Add a code fragment to share it with the users of the room.

Markup

By selecting the programming language in use, the code is directly displayed in the correct markup.

Comments

Add comments to elements for topic-related communication with the participants of a room.

Labels

Using labels helps to sort elements and to keep things clear.

Copying

By copying elements you can duplicate them and transfer them to other rooms.

Moving

You can move elements between rooms if necessary.

Direct Link

Each element has a unique link on Stackfield, which allows you to send elements to other people.

Filters & Views

With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.

Security
Order processing agreement

The conclusion of the contract required by the GDPR is possible with just a few clicks.

Two-factor authentication

To strengthen the security of your account when logging in, you can use the two-factor authentication.

Login notifications

As soon as a login occurs on an unknown device, the user immediately receives an email notification.

End-to-end encryption

By applying end-to-end encryption, you ensure that your data is encrypted directly on your device.

Redundant data storage

The data of our users are stored mirrored several times, ensuring that no data gets lost even in case of hardware failures.

Reporting on employee logins

With the reporting function, you can check when employees last logged in to Stackfield.

Export of all personal data

All users have the possibility of exporting their personal data.

Export of organization data for administrators

The data of an organization can be provided as a backup on request.

Access log for each account

Each user can track exactly which devices and IP addresses have been used to access their account.

SSL encryption

All data is secured by the latest SSL encryption methods, a 256-bit AES SSL/TLS encryption, on the way to our servers.

Protection against DDOS attacks

All traffic on Stackfield's pages is pre-filtered to prevent DDOS attacks.


Stackfield Premium

The features listed below are available with a Premium Plan subscription, in addition to the Business Plan features:

General
Project portfolios

Monitor and manage multiple projects in a centralized overview using the global reports feature.

Email integration

Send content to Stackfield by email and create tasks, discussions, and more automatically!

Advanced user profiles

Users can add additional information to their profiles (e.g. cell phone number, department or location).

Unlimited number of external users

Starting from the Premium Plan, you have an unlimited number of licenses for the role "External".

Custom themes

In addition to the four color schemes on Stackfield, an individual color can be chosen for the entire organization.

Direct Messages
Group calls

Audio and video calls can take place in groups of up to 10 people.

Module: Files
Preview for Office documents

The file preview can display Word, Excel and PowerPoint files (also OpenOffice variations) directly on Stackfield.

Module: Calendar
Audio and video conferences

Have audio and video conferences or share your screen with the participants (max. 10) of an even.

Security
Access restrictions by IP addresses

The access to data of an organization can be restricted to certain IP addresses using an IP white list.

Advanced password policies

Advanced rules on the strength and frequency of password changes ensure a high level of protection against unauthorized access.

Two-factor authentication required

To protect data, you can centrally specify that data may only be accessed with an active two-factor authentication.


Stackfield Enterprise

The features listed below are available with an Enterprise Plan subscription, in addition to the Business and Premium Plan features:

General
Unlimited suborganizations

An unlimited number of sub-organizations can be centrally managed via an umbrella organization.

Single sign-on via ADFS

To simplify the use of Stackfield, you can use the single sign-on, which is provided via an Active Directory connection.

User provisioning via API

The management of users can be performed through the interface of Stackfield.

Custom modules

To individualize the platform you can commission custom modules.

Custom email texts for invitations

Individualize the invitation emails with your own texts, important notes or information about your company.

Compliance
Individual contract management

The Enterprise version enables the inclusion of individual contract components.

Central compliance guidelines

Define centrally which compliance policies apply to the organizations within the Enterprise package.

Compliance confirmation by user

Ask your users to confirm their own contract terms before using your organizations.

Security
Global export possibilities

Export access and history logs of all contained organizations to track changes and logins.

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