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Understanding roles and rights in Stackfield

Basically, there are two levels in Stackfield - the organizational level and the room level - with different roles. These roles allow you to determine which content a certain person has access to and which settings that person may make and edit. The role of each user can be changed by an authorized person in the settings of the respective level.

You can find further information on roles (properties, create / edit and assign) in the following articles:

Note: If you are authorized to carry out individual actions, then the respective button is clickable and shown in black. If not, the font of the button is light grey and cannot be selected. Alternatively, a note will appear.

The Administrator role

Administrators manage only the settings and users at the particular level:
  • An Organization Administrator manages the settings and users of the entire organization.
  • A Room Administrator* manages the settings and users of the respective room.

*Note: A Group Chat is similar to a room in structure. A Group Chat Admin manages the settings and users of the respective group chat.

Other roles

All other roles determine which content and functions are available to a user at the respective level.

Organization level

In addition to the Organization Admin, there are also these roles:
  • Member (e.g. employee of your own company)
  • Guest (e.g. external employees / freelancers)
  • External (e.g. customers)

Room level

In addition to the room admin, there are also these roles:
  • Contributor (standard rights group)
  • Reader (standard rights group)
  • Custom right group(s) (to be created individually for admin/member/guest)
  • Manualy shared (only for External users)

Organization and room level: How do they go together?

The rights of the roles always refer to the respective level. In most cases, the role in the organization has no effect on the rights within a room, and vice versa. However, it must be noted that settings on the organizational level can not be suspended by any settings on room Level.

Note: Settings at organizational level have priority over settings at room level.

This creates the exceptional case of Externals: If a user has been assigned the role External on the organizational level, the rights in the room are limited to commenting on and reading shared elements. Therefore, this role is automatically assigned the extra rights group "Manually shared" and cannot be equipped with more rights.

The roles Admin, Member and Guest on the organization level can be assigned any other rights group on the room level (admin, contributor, reader and an individually created rights group). For example, a member of the organization can be the Room Admin. Then again, an Organization Admin in a room may only have the rights of a Reader.

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