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User roles and rights in an organization

Each user in an organization can be assigned to different user roles and user rights. Through these roles can be regulated who can access the content and features of an organization or who is allowed to edit the settings.

User roles on organization level


An administrator manages the settings and user of an organization.


A member can be added to rooms and work in these. In addition, he can use all features of the organization. Your company's; employees or team members are almost always added to Stackfield as members, so they can use all the essential features and see each other.


A guest can be added to rooms and work in these, but has no access to the features of the organization. Recommended when working with external staff or freelancers.


An external person sees in rooms only the manually shared elements and can comment on them. For this reason, this role is suitable for working with customers or freelancers who should support the project, but should not have access to all data. See also "Working with Externals".

Rights of user roles on organization level

Feature External Guest Member Admin
Creating new rooms x x
Assignment of individual rights in rooms x x x
Creating new elements (Tasks, Discussions, etc.) x x x
Only sees explicitly shared elements / content x
Commenting on elements x x x x
Starting Direct Messages
x x
Using Direct Messages x x x
Personal Dashboard ("My Week") x x x x
Team Dashboard ("My Week")

x x
Latest Activity x x
Sees logo of Organization x x
Sees all Members of the organization x x
Adding Guests to the organization x x
Adding Externals to the organization
x x
Global Search x x
Global Views ("Everything") x x
Editing the settings of the organization x
Managing the users of the organization x

Changing the role of a user

In the settings of the organization a user can be added to an organization. You'll find also an overview of all members and their user roles. By clicking on the current role, you can change the role.

Change user role
The user role can be changed at any time

Connection to room level

In addition to the role in the organization, rights groups can also be defined and assigned to users within the rooms. The role in the organization has no effect on the rights within a room, with the role External being an exception and the rights in the room being limited to commenting and reading of shared items. See also right groups on room level.

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