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User roles and rights in an organization

Each user in an organization can be assigned to different user roles and user rights. Through these roles can be regulated who can access the content and features of an organization or who is allowed to edit the settings.

In addition to the role in the organization, rights groups can also be defined and assigned to users within the rooms. The role in the organization has no effect on the rights within a room, with the role External being an exception and the rights in the room being limited to commenting and reading of shared items.

User Roles

Admin

An administrator manages the settings and user of an organization.

Member

A member can be added to rooms and work in these. In addition, he can use all features of the organization. Your company's; employees or team members are almost always added to Stackfield as members, so they can use all the essential features and see each other.

Guest

A guest can be added to rooms and work in these, but has no access to the features of the organization. Recommended when working with external staff or freelancers.

External

An external person sees in rooms only the manually shared elements and can comment on them. For this reason, this role is suitable for working with customers or freelancers who should support the project, but should not have access to all data.

Rights of user roles

Feature External Guest Member Admin
Creating new rooms x x
Assignment of individual rights in rooms x x x
Creating new elements (Tasks, Discussions, etc.) x x x
Only sees explicitly shared elements / content x
Commenting on elements x x x x
Starting Direct Messages
x x
Using Direct Messages x x x
Personal Dashboard  x x x x
Team Dashboard 

x x
Latest Activity x x
Sees logo of Organization x x
Sees all Members of the organization x x
Adding Guests to the organization x x
Adding Externals to the organization
x x
Global Search x x
Editing the settings of the organization x
Managing the users of the organization x

Adding users to an organization

A detailed description on how to add an user to an organization can be found here: https://www.stackfield.com/help/adding-users-to-organizations-2024

Changing the role of a user

Within the settings of the organization you'll find an overview of all team members. This overview displays, besides the name and the statistics, the user role for each user. By clicking on the current role, you can change the role.

The user role can be changed at any time
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