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How do I use the right groups within a room?

The rights within are room are managed by using right groups, which can be assigned to the participants. The assigned Right Group can always be changed by the Admin.

Basis:

Default Right Groups

Standard right groups in the room
Standard right groups in the room

Following Default Right Groups are available within a room: Room Admin, Contributor, Reader and Manualy shared. While an Admin can edit all settings of the room, a Contributor is only allowed to add content to the room and read all the content. New participants of the room automatically receive the rights of a Contributor (exception: external persons). A Reader, as the name implies, can only read the contents of the room and make no changes.

The exact characteristics of each rights group can be viewed in the tab "Right Groups" and by clicking on the button View.

Custom Right Groups

Creating a new individual right group
Creating a new individual right group

You are able to create / edit a new right Group (e. g. for customers) within the settings of the room, tab Right Groups. Simply use the button "Add Right Group" to create a customizable right group.

For each custom right group, fine-grained settings (display, update, add and delete) can be made. Each module can be deactivated or activated for a specific right group. In addition, there is the possibility to hide content from modules or to grant read and write rights.

Settings of a right group
Settings of a right group

There's another feature available for the task module: The Workflows feature can be used to define which right group has to process a task with a certain status or to which person a task has to be assigned after it has been finished.

Workflow management for status
Workflow management for status

Assigning Right Groups

The rights of a right group are granted in the tab Members, either to individual users or to Teams by clicking on "Change Right Group". Several right groups can be assigned to an user (e. g. Admin and Contributor), whereby the rights of the different right groups are added up, i.e. no rights are removed by adding assigning additional right groups.

Assigning right groups
Assigning right groups

In parallel to assigning right groups to individual users, the right groups of teams can be changed, too. All members of it will receive the same rights. If a person from a team should receive additional rights, it's possible to add it individually. Afterwards that person can receive additional, individual rights.

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