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References / Links / Attachments

To create relations between entries/rooms on Stackfield, several methods can be used: You can set internal references, create and insert links and attach files to other entries. References and links can be used several times in different entries while each file can only be attached once to an entry.

Note: Individual contents are only visible to members of the room with a corresponding right groups.

References

References within Stackfield are currently available for rooms. In messages and comments, the # key opens a drop-down menu displaying all the rooms that you can select as a reference. A click on the reference will take you directly to the respective location in Stackfield.

References to rooms
Internal references to rooms

The procedure for creating references to users (mentions) is described here.

Links

For entries, e. g. tasks, an internal link can be created. The link of an entry can be accessed in the overview of the module by right-clicking the entry or in the opened entry by clicking the more button (symbol: three dots) and choosing the option: "Copy link". This link can then be inserted at the required position (via right click, Windows: Ctrl + V / Mac: Cmd + V or as a file).

A link to rooms to be used e.g. at a location outside Stackfield can only be obtained in the browser by copying the link (via right click, Windows: Ctrl + C / Mac: Cmd + C or as a file) from the URL line.

Copy links
Copy link
Paste links
Insert link as file
Link overview
Inserted link and link inserted as file

Tip: Insert links in the comment area as a file with an extra name or, for tasks, in a user-defined field (option: text box).

If the link is selected in the communication stream, it is opened directly / the element is displayed (it can be closed easily via "x"). For links in opened elements (e.g. tasks) an additional browser window is opened, as the entry is already opened and remains that way.

Attachments

Attaching a file

You can attach files (e. g. Word, Excel, PDF, images and links) directly to other entries (tasks, events and discussions) via the paperclip icon in the top right within the opened entry or via comments.

Attach files via paperclip icon
Attach a file via the paperclip icon

Each file can only be attached once. If a file is to be linked to multiple entries, you can either create a copy of the file or use a link.

Opening an attached file

To view or open an attached file in Stackfield, click on the preview of the file (preview image) within the section "Files" / within the comment section.

To view or open an attached link in Stackfield, click on the link image or the option "Open Link" within the comment section.

Access an attached file / link within the comment section
Click on the file / link to open it

After accessing an attached file, it can then be edited or deleted via the more button (symbol: three dots).

Edit or delete files
Edit or delete the file via the more button

Detaching a file

Via mouseover and a click on the red X, the file / link can be detached from the entry again. Afterwards, however, it is still stored in the files module within the room.

Detaching a file via X symbol
Detach a file via the red X symbol

If you delete a superordinate entry (e.g. a task), attached files are automatically deleted as well and are therefore no longer in the files module. If a file is still needed, it must be detached from the superordinate entry before deleting it (see: Deleting entries).

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