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MADE & HOSTED
IN GERMANY

Editing / Deleting entries

Note: Individual functions may be unavailable / restricted due to settings of the organization and/or your assigned right group (see: Options for admins)!

When editing contents, additions and/or changes can be made. Briefly: The old content is replaced by a new one.

When deleting contents, these are irrevocably deleted and no longer accessible / cannot be restored afterwards. If the element is to be restored on demand, the option "Archiving" is the right choice.

Editing messages / comments

Any messages and comments you have already sent can be edited (on short notice) to correct small errors or incorrect information using the arrow up key on your keyboard.

Editing messages / comments 1
Editing messages / comments via arrow up key

Alternatively, editing is possible by clicking the More button (symbol: "Three dots"), which is visible by mouse-over on the right side at the end of your message / comment.

Editing messages / comments 2
Editing messages / comments via the More button

Editing of further entries

Entries in a room can be edited if the relevant rights (keyword: right group, editing rights for room contents) are available. This is always possible in an opened entry or for some options in the overview with a right click.

Editing entries
Edit entries (here: task) in the overview with a right click

Tip: Select multiple entries in the overview of the module by holding down the control key or the shift key and edit them in one go.

Subscribers (or, in the case of tasks, additionally assigned persons) are informed about any editing activities within My Week*. Changes made on the entries can be viewed in the history.

Entries changes
Changes made on entries can be viewed in the history

*Note: You will not be informed about own editing of entries.

Deleting messages / comments

If the respective rights are given, you are able to delete your own messages and comments. To do so, click on the More button (symbol: "Three dots") on the right at the end of the message / comment and then select the option Delete. To avoid accidental deletion, a security question is displayed.

Delete comment
Deleting a comment
Security question entry
Security question when deleting a message / comment / entry

Deleting of further entries

(Archived) Entries can be deleted in the overview by right clicking or in the opened entry by clicking the More button (symbol: "Three dots"). To avoid accidental deletion, a security question is displayed.

Tip: Select multiple entries in the overview of the module by holding down the control key or the shift key and delete them in one go.

Delete entry
Possibility 1: Deleting an entry in the overview
Delete entry 2
Possibility 2: Deleting an entry in the opened state via More button

When deleting an element, all attachments, like comments and files, are also deleted. For tasks, for example, all attached files are deleted and are thus no longer present in the module Files. If files are not supposed to be deleted, it is advisable to detach them from the task or to make a copy of the files before deleting it.

Deleting an entry is not visible as a change in the history ("Last activity"). However, the creator, assigned persons and subscribers are informed about it in My week*.

*Note: You will not be informed about own editing of entries.

Options for admins

Note: Organization settings have priority over room settings!

On organization level

You can define if and how long messages and comments can be edited or deleted in the tab Permissions within the organization settings (Options: anytime / never / one minute).

Permissions editing / deleting messages
Permissions editing / deleting messages

On room level

In the room settings, you can use right groups concerning the editing of contents to control, among other things, whether and what users may edit / delete. The editing of entries is represented by the option "Update". In case the room settings for messages / comments collide with the organization settings, a note will appear when creating / modifying a right group in the Communication module.

Right groups editing / deleting
Create new right group

Note: Users with the default right group Contributor can only delete entries they have created themselves (exception: tasks).

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